Departments

Departments represent functional groups—such as HR, Finance, or Payment Processing—that work with and manage data sharing certain characteristics. For example, the HR team handles resumes and personal employee information, while the payment team manages PCI-related data and customer banking details. Grouping data this way allows policies to address the unique security and compliance needs of each type of data.

By defining their company’s departments and assigning department representatives, thereby effectively mirroring their organizational hierarchy within the system, this section helps in:

  • Streamlined Communication: Department heads or business unit representatives are designated as primary points of contact.
  • Engagement with Data Governance: The appointed individuals will receive notifications prompting them to log into Policy Center and undertake an inventory of data assets specific to their business unit or department.
  • Responsibility and Oversight: By engaging department heads in this process, Policy Center ensures that data governance becomes an integrated part of business operations, with responsibilities clearly delineated along existing organizational lines.
Note: The department configuration should support your organization’s overall goals and compliance obligations. It should facilitate a coordinated, comprehensive, and effective approach to data security that adapts to the operational realities of each department. This includes ensuring that policies reflect regulatory requirements (e.g., GDPR, HIPAA, PCI DSS) and internal data governance standards.

  1. To add new department details, click Add new department.
  2. Enter the Department name, Head of Department, and Notify At (Email to send notifications).
  3. Click Save.

When department heads log in, they will only see the Security Posture Policies and Data Asset Inventory assigned to their department. This role-based visibility helps maintain confidentiality, reduces unnecessary data access, and enables department heads to focus on reviewing incidents, managing risks, and maintaining compliance within their scope of responsibility.